Inbound Student Travel Requests

Travel Requirements

For Trips Less than 24 Hours in Duration

  • You require host parent approval

For Trips More than 24 Hours in Duration

  • You require proper documentation (such as a copy of your grades and any required vehicle insurance)
  • You require host parent approval
  • You require YEO approval
  • You require the approval of the District 6980 Inbound Coordinator
  • You require the approval of the Governor of District 6980
  • You must notify your host club

For All Trips

  • You require proper documentation (such as a copy of your grades and any required vehicle insurance)
  • You require host parent approval
  • You require YEO approval
  • You require the approval of the District 6980 Inbound Coordinator
  • You require the approval of the Governor of District 6980
  • You must notify your host club

Inbound Student Travel Request Form

Any inbound student who wishes to travel outside the district for more than 24 hours is required to complete and submit this form to request district approval of the trip. Travel plans should not be confirmed until district approval is granted.

How it works (after you fill out the form below)

1. A copy of this request will be sent via email to the student specified in the form.

2. The student must forward the email with a screenshot of their current grades and a copy of any required vehicle insurance to their host parent.

3. The host parent must then forward the email, along with a sentence stating that they approve of the trip to the student’s YEO.

4. The YEO will forward their approval to the Inbound Coordinator for District 6980.

5.  The Inbound Coordinator will forward their approval to the Governor of District 6980.

6.  The Governor will inform the Inbound Coordinator as to whether the request is approved or denied, and the Inbound Coordinator will inform the YEO, who will inform the student and host parent of the decision.

Fill in all the fields below and then click the “Submit” button.